Loudoun: A Meeting Destination

Located in the heart of Virginia's horse and wine country and yet only 25 miles west of the nation's capital, Washington, DC, Loudoun is a dynamic destination. Hold your meetings and events in the center of the business corridor conveniently located near Washington Dulles International Airport, and major interstates. Meet in luxurious hotels near the thriving business community of Fortune 500 companies or amid the pastoral scenery of a country resort, winery, or bed and breakfast. Loudoun County offers more than 5,000 sleeping rooms, more than 50 meeting and conference facilities and unique venues, and the largest conference and training center in the nation. Need an amazing place with endless creative opportunities for your business meeting or event? How about a location where your guests can immerse themselves into training sessions with no outside distractions? Need a meeting location that is an easy drive for attendees in the Mid-Atlantic region and globally accessible via two international airports? Want value-for-money rates within the Washington, DC Metropolitan area? Then Loudoun is the place!

About the Loudoun Convention & Visitors Association

LCVA Services
The Loudoun Convention & Visitors Association (LCVA) is the destination management organization for Loudoun County and its towns. Our goal is to provide you with a one-stop source of information and services to help you plan and implement a successful meeting or event. And the best part? It's absolutely free. Submit an RFP to us and we will do the work for you!

PRE-BOOKING SERVICES
When you start the planning process, contact the LCVA and you will be connected with the sales manager who specializes in your particular market or the type of event you are planning. We will do the work for you - and you will get the credit!

RFP Assistance
There is no need to call facility after facility trying to find appropriate meeting space or the best rate. We make things simple for you by sending your RFP to qualified facilities that meet your criteria. We gather their responses and then provide you with all the information you need to make a decision.

Familiarization Tours and Site Inspections
Our sales team will pre-arrange familiarization tours and site inspections at facilities suitable for your meeting or event, and accompany you on those visits. This allows you to meet the individuals who will be working with you and tour the properties to see which best suits your needs.

Overnight Accommodations
If you need overnight accommodations not provided by the meeting facility you choose, we will obtain group rates at nearby hotels that suit your needs.

POST-BOOKING SERVICES
Once you have booked your meeting, we will work with you to provide a wide range of services to make sure that your meeting is a success and that your attendees feel at home in Loudoun.

Local Service Referrals
The LCVA has information on local service providers, including caterers, photographers, transportation companies, etc. and will assist you in finding local vendors that can provide the onsite services you need. We can also recommend speaker and educational resources.
 

Pre-Meeting Brochures and Webpage
We can provide Loudoun County marketing materials, images, and a dedicated page on our website to help you pre-sell your meeting to possible attendees and help them plan their free time while they are here, including group or individual tours and activities, shopping, and dining. You are also welcome to link your website to ours, www.VisitLoudoun.org

Publicity
The LCVA can distribute your media releases to targeted media to generate interest in your meeting or event, and can also prepare media releases on your behalf.
 

On-Site Welcome Desk and Visitor Materials
The LCVA can provide a visitor information desk during your meeting registration to distribute area information including ideas for dining and shopping and answer any questions your attendees may have. Or, we can also prepare welcome packets with visitor publications for your attendees with a personalized welcome letter for you to distribute.

Team Building and Recreation Activities in Loudoun

To complement your meetings, there are endless team-building and recreational opportunities to be enjoyed by groups in Loudoun.

Cooking Classes, Culinary Tours, and Wine
Loudoun is a culinary aficionado's destination. Savor regional cuisine paired with locally produced wines during a cooking class at a local restaurant or B&B, take part in a food and wine camp at a resort, or take a leisurely chauffeur-driven limo or bus on a culinary road trip. Taste award-winning wines during a wine tour of some of our 23 wineries or at a winemaker's dinner pairing locally grown products with delicious wines.

History
Explore Loudoun's rich and varied history with a guided tour of charming historic districts, get the scoop on local history at one of our museums, or explore our Civil War battlefields and parks on foot. But don't stop there, Loudoun's historic estates and mansions offer a glimpse into days gone by, and a stroll through their elaborate gardens offers a relaxing respite.

Sporting Activities
Loudoun is home to a number of championship golf courses designed by well-known PGA players and course designers, which can be played for competition or recreation, as well as one of the top driving ranges in the country. Bring out the competitiveness in your participants with other adventurous pursuits such as rock wall climbing, paintball battles, whitewater rafting on the Potomac River, ice skating, or indoor karting. Challenge your participants to a high ropes course, or for more leisurely excursions, enjoy the many miles of recreational hiking and biking trails located throughout the county or horseback riding on a scenic trail.

Shopping
Loudoun offers a wide variety of shops and something for every budget. Stroll through charming towns and discover the wonderful mix of specialty shops, art galleries, spa boutiques, antiques, and more. Or explore our newer retail developments, which also offer an eclectic mix of shops and boutiques as well as a modern indoor shopping mall filled with designer department stores and an outdoor village of over 110 designer and name-brand outlets.

Dining
Loudoun's culinary scene offers wonderful farm-to-table options showcasing local products and wine, as well as new restaurants in emerging neighborhoods. Enjoy an elegant yet casual meal in a renovated historic bank or mill, in a glass conservatory overlooking the Potomac River, or in a number of other satisfying and comfortable settings. And the cuisine is as varied as the settings, from American to Indian to Thai.

Events
Loudoun's events calendar offers a wide variety of fairs, festivals, and outdoor musical entertainment throughout the year. From farm and stable tours to steeplechase races and polo, from holiday parades to winery events, and from old-fashioned country fairs to local July 4th celebrations, Loudoun's events make a memorable experience unforgettable.

Location, Location, Location

Loudoun County is located in Northern Virginia, just 25 miles west of Washington, DC in the foothills of the Blue Ridge Mountains. It borders both West Virginia and Maryland. Home to two international airports and near numerous interstate highways and US highways, Loudoun is easily accessible from all parts of the globe.

*These five facilities represent the largest meeting locations in Loudoun County.

The National Conference Center

				Seating Capacity by Style
Room Name	Dimensions	Square Feet	Ceiling Height	Reception	Banquet	Theater	Classroom	Exhibit Booth
National Ballroom	182x93	16,550	18	1,800	1,500	1,800	940	50

Guest Rooms: 917 · Suites: 78 · Restaurants: 2 · Services: All state-of-the-art meeting rooms are equipped with high speed Internet access, climate controls, advanced audiovisual equipment, and theatrical sound and lighting. Some meeting spaces include electric shades, permanent drop-down audiovisual screens, and air walls. Teleconferencing, videoconferencing, and web casting capabilities are available in most meeting spaces. The center also offers conference planning, a business center, Wii Lounge, jogging track, and fitness center.

Holiday Inn Washington Dulles

				Seating Capacity by Style
Room Name	Dimensions	Square Feet	Ceiling Height	Reception	Banquet	Theater	Classroom	Exhibit Booth
Ballroom	63x70	4,400	11	400	300	400	250	30

Guest Rooms: 297 · Suites: 4 · Restaurants: 2 · Services: The entire facility is equipped with T-1 bandwidth and Ethernet connections and a complete range of audiovisual equipment and services. The culinary team is well-known for its ability to prepare imaginative cuisine with value.

Embassy Suites Hotel Dulles North-Loudoun

				Seating Capacity by Style
Room Name	Dimensions	Square Feet	Ceiling Height	Reception	Banquet	Theater	Classroom	Exhibit Booth
Prestwick Ballroom		2,726	12	354	220	273	120	20
Atrium		5,161	60	500	250	-	-	45

Guest Rooms: 154 · Suites: 154 · Restaurants: 1 · Services: All rooms are equipped with extensive audiovisual equipment and complimentary wired and wireless high-speed internet access.

Lansdowne Resort

				Seating Capacity by Style
Room Name	Dimensions	Square Feet	Ceiling Height	Reception	Banquet	Theater	Classroom	Exhibit Booth
Ballroom	75x127	9,525	21	720	720	1,000	550	84

Guest Rooms: 296 · Suites: 14 · Restaurants: 5 · Services: Lansdowne offers conference planning managers, a business center, a conference concierge, and technical support. Permanent rear screen projectors are offered in some meeting rooms. State-of-the-art audiovisual capabilities, internet-ready analog ports, individual climate and sound control, optional wireless T-1 internet access, and refreshment kiosks are standard. Other services include in-room dining, dry cleaning, concierge, health club, pool complex, golf (45 holes), club house, volleyball, tennis, basketball, and racketball.

Washington Dulles Airport Marriott

				Seating Capacity by Style
Room Name	Dimensions	Square Feet	Ceiling Height	Reception	Banquet	Theater	Classroom	Exhibit Booth
Grand Ballroom	139x43	5,977	12	500	480	720	400	40

Guest Rooms: 368 · Suites: 4 · Restaurants: 2 · Services: The hotel offers a professional meeting staff, onsite catering and extensive audiovisual equipment, including wired or wireless DSL high-speed internet access.

This "trailer" video includes highlights from the collection of videos that showcase Loudoun's wineries, fairs and festivals, historic attractions, charming towns, and more.

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